Accountant

 

Posting Date:

November 16, 2021

Closing Date:

Until Filled

Job Listing Identification Number:

215-22-02

OCFW Job Title:

Senior Accountant/Accountant

State Classification:

Accountant V/Accountant IV

Location:

Austin, TX

FLSA Status:

Exempt

Salary Range:

Accountant V ($48,278-$78,953)

Accountant IV ($42,244-$68,960)

Depending on experience and qualifications

Type of Job:

Full time

Travel Required:

No

Remarks:

The Office of Capital & Forensic Writs (OCFW) is a small, close-knit public defender office in Austin, Texas that serves as the Texas office of conviction integrity. OCFW provides an essential function for the State of Texas and the criminal justice system: ensuring that convictions are constitutionally sound, reliable, and untainted by questionable forensic science.

The person hired for this position will maintain and oversee accounting procedures and controls for an agency of 21 staff members, comprised mainly of attorneys and investigators. 

He or she will perform or assist with duties associated with purchasing, accounts payable, travel, payroll and benefits coordination, budgeting, general ledger accounting, and financial reporting, including, but not limited to the Annual Financial Report (AFR) the biennial LBB Operating Budget and the biennial Legislative Appropriations Request.

He or she will work alongside OCFW’s Senior Accountant to perform a wide range of tasks essential to the functioning of OCFW. The person hired for this position need not have prior experience in every aspect of this job; rather, flexibility, a desire to make a difference, and an openness to learning are essential. 

The person hired for this position will report to the Director of OCFW.

Accountant IV:

Performs complex (journey-level) accounting work. Work involves preparing financial statements, records, documents, and reports. May specialize in some phase of accounting work such as federal funds accounting, property and equipment control, cost, or budgeting. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

Accountant V:

Performs highly complex (senior-level) accounting work. Work involves preparing and/or overseeing the preparation of financial analyses and reports; establishing, maintaining, and/or overseeing accounting systems, procedures, and controls; and preparing and/or overseeing the preparation of agency budgets. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.

Essential Job Functions (Accountant IV):

  • Travel
    • Prepares purchase voucher payments and travel voucher payments ensuring compliance with state and agency rules and regulations.
    • Assists OCFW staff with travel-related questions, voucher preparation.
  • Accounts Payable
    • Processes purchase vouchers in accordance with federal, state, and agency policies. This includes reviewing encumbrance coding, collecting supporting documentation, performing a three-way match, submitting information in CAPPS and/or USAS, and ensuring payments comply with applicable state and federal regulations, including Prompt Payment Law, and agency policies.
    • Assist with vendor set-ups in TINS.
  • Purchasing
    • May purchase commodities and services to support operation of the agency and its programs.
    • May assist with procurement reporting (e.g., HUB reporting).
  • Payroll
    • May maintain and process monthly payroll Centralized Accounting, Payroll and Personnel System (CAPPS).
    • May prepare required monthly, quarterly, and annual state and federal payroll related reports.
  • Reporting
    • May prepare the annual Operating Budget and the biennial Legislative Appropriations Request (LAR).
    • May reconcile records in USAS with ABEST, as required by LBB
    • May prepare the agency’s Annual Financial Report (AFR), Annual Reporting of Non-Financial Data, and process related entries and reports.
    • May assist with other accounting and budget reports as needed.
  • Budget
    • Updates the agency budget to ensure that it accurately reflects the amount of funds available.
  • Other
    • Plans, directs, coordinates, and/or performs complex and critical staff services work in several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, and records and office management.
    • Cross-trains and provides back-up coverage for other accounting team members as needed.
    • Demonstrates special attention to detail.
    • Keeps abreast of internal and state rules and regulations relating to travel, payment processing, and accounting.
    • Maintains a high level of professionalism and efficient service.
    • Performs related work as assigned and complies with all OCFW policies.

Additional Essential Job Functions for Accountant V:

  • Prepares agency budget.
  • Plans, organizes and direct programs to control the financing of agency operations.
  • Develops, coordinates and produces complex reports for monitoring and reporting agency financial information.
  • Oversees and prepares annual operating budgets and reviews expenditures to ensure that budget limits are not exceeded.
  • Analyzes and recommends improvements, adaptions, or revisions to the accounting system and accompanying procedures.
  • Audits general journal entries, purchase payments, travel and related vouchers.
  • Coordinates data complication for annual financial and performance measure reports.

 Minimum Qualifications:

  • Accountant IV:
    • Graduation from an accredited four-year university with coursework in accounting or finance, plus three years of full-time experience in one or more areas of governmental accounting. (Experience may substitute for education on a year for year basis.)
    • Ability to interpret and apply accounting theory, to plan and coordinate financial programs, to plan procedures and coordinate accounting operations, to interpret laws and regulations, and to communicate effectively.
    • Must be proficient in MS Word, Outlook and Excel.
  • Additional minimum qualifications for Accountant V:
    • Graduation from an accredited four-year university with coursework in accounting or finance, plus five years of full-time experience in one or more areas of governmental accounting. (Experience may substitute for education on a year for year basis.)
    • Knowledge of financial administration, budget control, and fiscal accounting.
    • Ability to direct accounting programs, budget funds, and set up accounting systems.

 Preferred Qualifications:

  • Five years or more of full-time experience in State of Texas accounting, auditing, or financial operations.
  • Knowledge of internal controls necessary to maintain appropriate checks and balances.
  • Experience processing payroll and related state and federal reporting in CAPPS.
  • Extensive knowledge and experience with CPA and LBB systems, including CAPPS, USAS, TINS, and ABEST.
  • Knowledge of Comptroller of Public Accounts procedures, guidelines and manuals related to accounting policy and work-related experience demonstrating the ability to apply those procedures and guidelines.
  • Knowledge of state budget process, policies and procedures, laws and regulations pertaining to financial operations.

 Employment Conditions:

  • Ability to operate standard office equipment and software.
  • Must sit for extended periods of time.
  • Must perform repetitive motion data entry.
  • Regular attendance.

To apply for this position, send the mandated State of Texas Application for Employment and a list of references to: hiring@ocfw.texas.gov. Applications may also be faxed to 512-463-8590.

State applications are available at: https://twc.texas.gov/files/jobseekers/texas-application-employment-twc.pdf

.

Veterans, Reservist or Guardsmen with an MOS or additional duties that fall in the fields of 27A, 27B, 250X, LGL10, 04, 4402, 51JX, or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications. Additional Military Crosswalk information can be accessed at:      http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf.

The Office of Capital & Forensic Writs is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, sex, religion, age or disability in employment or the provision of services. In compliance with the Americans with Disabilities Act, any request for reasonable accommodations needed during the application process should be communicated by the applicant to Sandra Justice, the Office of Capital & Forensic Writs Senior Accountant, at (512) 463-8520.



Updated Monday, November 29, 2021